School of Mathematics and Physics

Support for HDR students

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Manage your candidature

Visit my.UQ's HDR information and services pages to access advice, resources and links to:

  • candidature management system and portal guides
  • progress review completion guides
  • thesis preparation, submission and examination advice and guidelines
  • scholarships and fees information
  • student support advice
  • careers advice and resources.

Check your HDR program milestones

Find School administrative advice about your HDR program progress reviews.

Apply for travel

To apply for travel you need to complete the Student Traveller Declaration form (PDF, 188.4 KB) and submit this via the travel approval and/or funding to attend a conference online application. The Student Traveller Declaration form (PDF, 188.4 KB) only needs to be approved by your Principal Advisor before you attach it to the online application. Approval from the Head of School/Director of HDR, will be provided to you after your online application has been reviewed.

Once you have completed the online application above and received confirmation that your travel has been approved:

  • Students applying for SMP Funded Travel (from their $3,500 allocation), will be asked to complete the Student Funds Acceptance (DOCX, 20.3 KB) form.
  • Students whose Principal Advisors have agreed to use their grant funds to support your travel, can either:
    • Book your travel and submit a claim for reimbursement by providing copies of all receipts to SMP Finance Transactions smp.finance.transactions@uq.edu.au (please include a copy of your travel approval notification), or
    • If your Advisor has a UQ Corporate Credit Card, you can make arrangements with them to make the payment on your behalf, but your travel must not be booked through FCM, or
    • If all other options above are not available, please contact SMP Finance Transactions smp.finance.transactions@uq.edu.au (including a copy of your travel approval notification) and they will make the payment for you, but your travel must not be booked through FCM.

More details from the Graduate School regarding travel are available here. All questions should be sent to hdr.smp@enquire.uq.edu.au.

More details are available at UQ's Career and employability web pages.

UQ's travel resources page may also be useful.

HDR students who intend to be away from campus for at least a whole research quarter (most commonly in cases of field work) should also ensure they register as remote for their period of travel by submitting a request for approval in advance to the Dean, Graduate School (via my.UQ)

HDR Computer Support

The School of Mathematics and Physics will purchase, and maintain in warranty, EITHER a desktop computer or a laptop for HDR students.

The School recommends all commencing HDR students discuss their computing requirements with their Principal Advisor as soon as possible (preferably before arrival). All students are entitled to the standard allocation provided by the School, which is a performance desktop PC + two monitors, or a laptop + one external monitor, up to a maximum allocation of $2.5K.

Students who have a demonstrated requirement for a computer with higher specifications, with price exceeding $2.5K, will need to discuss these requirements with their Principal Advisor. In the first instance, Advisor grant funds should be used to cover any additional costs, provided grant conditions allow such expenditure; or the advisory team may have other suitable funds. If no-one on the advisory team has access to suitable funds, then as a last resort, Advisors should seek special approval from the Head of School for School funding on an exceptional basis. Note, the allocation of additional School funding will be on a case-by-case basis.

All procurement must be made through UQ processes.  

If the student does not elect to make a purchase within the first quarter after their commencement, they forfeit the allocation.

Additional IT accessories (such as styluses, webcams, laptop docks, and cases), or specialised computer equipment (such as tablets, or high spec computers or monitors), must be covered within this allocation or funded from other sources, such as supervisor funds or prize funds.

The School occasionally buys HDR laptops in bulk, and may already have some suitable new laptops in stock. Contact ITS to confirm.

Students of SMP Postgraduate Association (SOS)

All HDR students are welcome to join the Students of SMP Postgraduate Association (SOS).

Visit the SOS web page for more information.

Contact us

Email the student support team for more information, call (07) 3446 0503, or book an appointment online (students only).